C19: The Nineteenth Century Index

Help: My Archive: Saved Records

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What is the Saved Records page?

The Saved Records page lists all the bibliographic records you have saved to My Archive. It allows you to store records beyond a single session, view the full record, email selected records, annotate them, or delete them from your list. You can save records to My Archive from the Full Record page or the Marked List.

Each entry in the list consists of:

  • a number to indicate the position of a record in the list
  • a checkbox to select the entry for emailing
  • a link to the full record
  • an Add note link
  • a Delete record link
  • a Replace record link (only displayed if the maximum number of saved records has been reached).

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Viewing the full text for a record

You can view the full record for any item you have added to your Saved Record list.

  • Click the underlined title of the record you want to view.
You will be taken directly to the relevant page in C19 Index.

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Emailing and printing records

You may wish to select records on the Saved Record page and email them to yourself or others or print them out.

  • Click the relevant checkbox for the record(s) you wish to email

  • or
  • Click the Select all records link above the list if you wish to email all records in the list

  • Click the Email records link above the list to open the Email Saved Records page.

Note: you must select the records you wish to email before accessing the Email Saved Records page.

You can also print records from the list by following the first two instructions above and then clicking the Print records link. This will take you to a page listing all the records you have selected in printer-friendly format, with instructions for printing.

Downloading citations

You can download the records on the My Archive page to your computer in a variety of formats or export them directly to a citation management database.

To export directly to RefWorks:

  • Click the 'Export directly to RefWorks' link and follow the instructions given.

To export directly to ProCite, EndNote or Reference Manager:

  • Click the 'Export directly to ProCite, EndNote or Reference Manager' link. The 'Choose Destination' dialog box will open; choose the citation management system you wish to export to, then click OK and follow the instructions given.

As well as the two direct export options, you can also download your records, either in plain text format or in a format compatible with ProCite, EndNote, RefWorks or Reference Manager.

To download your records:

  • Click the relevant download link. A dialog box will open, allowing you to choose whether to open the file or save it to another location on your computer.

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Deleting records

  • Click the Delete record link corresponding to the record you want to remove from the list.

  • or
  • Click the Delete all records link to delete every record in the list.
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Downloading citations

  • Click the Download citations link to go to a page displaying your selected records ready for exporting to a citation manager or downloading to a file or computer.
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Is there a limit to the number of records I can save?

C19 Index allows you to save 1000 records. If you already have 1000 records saved and you click the Save to My Archive link, you will be shown the list of the records you have saved and asked to select one to replace:

  • Click the Replace record link corresponding to the record you want to replace.

Your new record will be added to the list in the same place as the one you chose to replace.

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Adding a note to a saved record

You may wish to append an explanatory note to a saved record entry. Once you have created a note you can then view, edit, or delete it at any time. You can also email it as part of a saved record entry to yourself or others.

  • Click the Add note link for the relevant saved record entry.

  • A Notes page will open.
  • Type in your text.
  • Click the Save notes button to save your note and return to the Saved Records page,

  • or
  • Click the Delete note link to remove your note and return to the Saved Records page.

An Edit/delete note link appears for the relevant saved record entry after a note has been created. Click the Edit/delete note link to edit or delete an existing note.

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Logging out

Your saved records are one of the access-controlled features of C19 Index, so that only the searches you save are added to the list.

To ensure that no-one else uses your saved records whilst you are away from your computer, we recommend that you log out from the Saved Records page when you have finished using it:

  • Click the Log out of My Archive link at the top of the page.
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